Description

Summary of Responsibilities:

Reporting to the Executive Director, provide high-level accounting support to the programs and reporting functions of the Iowa Tribe of Oklahoma by ensuring all accounting information is delivered timely and accurately to appropriate parties, handling information requests, researching and timely resolving any discrepancies or problems of accuracy or timeliness between original accounting source information and the electronic records, and other accounting or information delivery information duties as assigned by the Executive Director.

Requirements

Essential Duties and Responsibilities: 

• Act as the primary accounting coordinator between the Executive Director, the external CPA firm, program managers and directors, and the Tribal Business Committee.
• Sort and distribute incoming accounting correspondence, including faxes and email.
• Collect, file and retrieve tribal accounting documents, records, and reports.
• Prepare and maintain a daily, weekly, and monthly accounting calendars
• Communicate weekly updates to the accounting calendar to all stakeholders to include outstanding items, their respective due dates, and any other emergency-related items
• Act as the office expert and resource in communicating Accounting Process and Procedures
• Provide information to Directors, co-workers, and administrative staff by telephone, in written form, e-mail, or in person.
• Maintain executive confidence and protect operations by keeping information confidential.
• Take minutes and distribute the result of any accounting-related meetings to all related stakeholders
• Performs other duties as assigned.

Education and Experience:

• High School Diploma or GED
• Preferred but not required: Five years of office experience or equivalent college or business training.

Essential Skills and Characteristics:

• Dependable
• Quick Learner
• Experience with the Microsoft Suite 
• Commitment to be trained in A/P, A/R, and General Ledger Accounting
• Sincere desire to learn, grow, and develop a career in accounting

Desired Skills and Characteristics:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Ability to work effectively with American Indian culture and diverse individuals. 
• Knowledge of departmental policies, procedures, and tribal organizational relationships
• Skill and ability to organize and multi-task; ability to prioritize tasks by importance and accomplish highest priority tasks each day.
• Ability to maintain a high degree of confidentiality.
• Ability to apply the overall mission of the tribe to make executive support decisions.
• Ability to apply instructions and guidelines in the disposition of problems.
• Ability to compose letters and memoranda.
• Ability to remain composed and organized in very fluid environment that is deadline focused.
• Ability to maintain composure during stressful situations.
• Ability to use diplomacy, discretion, and judgment in giving out information and referring callers.
• Ability to work with others on an individual basis utilizing high interpersonal skills.
• Must be able to read, understand, apply and retain knowledge of departmental rules, regulations, and policies.
• Outstanding organizational and prioritization abilities.
• Naturally possess a welcoming and outgoing personality.
• Proficient use of Microsoft Office applications (Word, Excel, PowerPoint and Outlook) and internet resources.

Conditions of Employment:

The Iowa Tribe of Oklahoma operates a drug-free workplace.

• Must submit to and pass applicable drug test.
• Must pass background investigations for suitability of character identified in accordance with the Indian Child Protection and Family Violence Prevention Act.
• Must possess and maintain a valid driver license with no serious violations.
• Paid Time Off (PTO) cannot be utilized during the summer blackout period, beginning with the second full week of June and ending after the first full week of July.